Electronic Document Management System
Today, electronic document management system (EDMS) support the life cycle management of document based information (including data and any combination of text, images, graphics, voice, and video). These systems consist of a variety of technologies. These include digital imaging, document management, workflow, CD and optical storage, computer output to laser disc (COLD), document input, groupware, electronic publishing and intranets, records management, and search and retrieval and all the problems will be end of couse in business as well or it also can be business solutions. EDMS functions include capture, storage, classification, indexing, versioning, maintenance, use, security, and retention of documents.
Various combinations of the technologies can be integrated to create systems for information management. Combining multiple software applications and providing a common interface to them through the desktop is an excellent solution for agency record-keeping problems. For your agency, the first challenge lies in deciding which technologies are most suitable; then you must integrate them into a common strategy on an agency-wide level. In general, all EDMS technologies are concerned with the same thing—managing document based information. Documents are segments of digital information with a beginning and an end that can be accessed and used by a person. They may be represented through various formats, such as alphanumeric text, vector data, digital maps, spreadsheets and databases, graphics, moving images, and audio data. Regardless of format, documents serve the purpose of conveying information.
One distinction between a document and a record is that a record has been set aside as evidence and is protected from alteration or change. The critical factor is how “set aside” is defined. In paper, being set aside means entering a document into a filing system from which it can be retrieved. With digital technologies, the same action is achieved by transferring an electronic document from an operational environment into a record-keeping system. By using a combination of technology, policy, and procedure, an agency can control the “setting aside” process that results in a record.
Cloud computing is the delivery of computing as a service rather than a product, whereby shared resources, software, and information are provided to computers and other devices as a utility (like the electricity grid) over a network (typically the Internet). Cloud computing describes a new supplement, consumption, and delivery model for IT services based on Internet protocols, and it typically involves provisioning of dynamically scalable and often virtualised resources. It is a byproduct and consequence of the ease-of-access to remote computing sites provided by the Internet. This may take the form of web-based tools or applications that users can access and use through a web browser as if the programs were installed locally on their own computers.
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